ADDITIONAL WEDDING FORM SUBMISSIONS

ALL WEDDING FORMS MUST BE SUBMITTED WITH ALL DETAILS FINALIZED WITH GOLOBEROCKERZ AT LEAST 2 WEEKS PRIOR TO THE DATE OF THE WEDDING.

CLIENT WEDDING RECEPTION INFORMATION

We’re Here for You

Planning your wedding can be a lot of work but it should also be a lot of fun.  Our goal is to provide you with helpful ideas and suggestions that will reduce your work and increase your overall enjoyment. If you have any questions regarding your contract, reception planner, payments etc.. please call            1300 870 889 or email info@globerocker.com. Your DJ is also available to answer your questions regarding special music ideas and formalities such as MC’ing.  We can also offer referrals for photographers, ceremony musicians etc.  If you are having a singer, musicians or other event entertainment at your reception, please let us know.

Pre Planning is All Important –

We believe that the pre-reception planning session with your DJ/MC is the foundation of a successful event.  It is important to note that this planning session will be done in person approximately 4 – 6 weeks prior to your reception, and both the bride and groom should attend.  In addition, a short meeting by phone or in person will take place 2 weeks before your wedding to cover any of the last-minute details.

Our Sound System & Set-Up-

One of the most important factors in the success of your reception is where our DJ sound system is set up.  It is critical that it be placed in an area directly next to the dance floor, and that the DJ/MC has a good line of sight to the entrance of the room, head table and cake table.  We need to be able to see each of these areas in order to control the timing of the special events that occur during your reception.  Please ask your reception venue contact not to surround the dance area.  If there are tables directly between the speakers and the dance floor, the guests seated at those tables will have an uncomfortable level of sound.  Generally, we need a distance of 3meters x 2meters to set up our facade, sound system and speakers.  If you have elderly guests attending, we suggest that you seat them as far away from the dance floor as possible because they may find the volume level for open dancing to be uncomfortable.

Planning the Itinerary –

The sequence of events is also a very important part of the overall success of your wedding reception.  If you would like guidance as to what events and formalities to have at your reception and the order in which they will occur, we would be happy to assist you.  While you may get ideas from others, as entertainment professionals, we are uniquely qualified to help you plan in a manner that creates a sequence that flows smoothly from one event to the next while maximizing guest enjoyment and participation.  If you are planning a tentative agenda with any other wedding professional eg photographer, please call us.  We will be happy to share our professional expertise with you.

Music Requests –

The very best parties always have a mixture of songs that please and entertain all age groups.  We will work with you to establish the kind of music you would like played, special songs for certain times of the night.  If you would like a certain song to be played and dedicated to one of your guests who is celebrating a birthday, anniversary of other special occasion, please be sure to note this in your music requests.  This is a great way to personalize your event and recognize someone special.

Sensitive Subjects –

If you would like us to be aware of any sensitive information regarding your event, family or guests, please let us now.  This could be about a recent death in the family, step-parent’s or anything else that you think is important.

Food & Drink –

If you would like to provide us with a meal, thank you!  And, please discuss it first with your facility contact.  Vendor meals are often available for us without additional cost being incurred by you.  By the way, your DJ/MC never consumes alcoholic beverages, only ice water or soft drinks.

WEDDING RECEPTION PLANNER

First & Last Name of Married Couple:

Email:

Day/Date:

No. of Guests:

Av Age:

No. of children under 12:

VENUE & VENDOR INFORMATION

Reception Venue:

Floor & Room No:

Contact Person:

Elevator:

Photographers’ Name:

Bridal Party Arrival Time:

Will there be a meal provided for your DJ/MC

(If yes, thank you! Kindly ask your venue contact to seat the DJ at a table near the sound system if possible)

RECEPTION HIGHLIGHTS

What type of music would you like played for the Wedding Party Introductions?

Bride & Groom’s First Dance

(Song Title & Artist)

Wedding Party Dance

(Song Title & Artist)

Father & Daughter Dance

(Song Title & Artist)

Mother & Son Dance

(Song Title & Artist)

Will There Be a Blessing Before Dinner?

If Blessing Before Dinner, Who Will be Giving it:

Will There Be a Toast After the Blessing?

If a Toast After the Blessing Then Who Will be Giving it:

When Will the Cake Cutting Take Place?

What Song Would you Like Played for the Cake Cutting Ceremony?

Garter & Bouquet Ceremonies

What Songs Would You Like Played for the Bouquet Ceremony?

(Song Title & Artist)

What Songs Would You Like Played for the Garter Ceremony?

(Song Title & Artist)

When Would You Like the Dance Floor to open?

Please Select Your Preferred Music Styles:

Top 40Rock N RollDiscoRockR’n’BHip HopDanceHouse & ElectroTechno/Trance

Who is Your favorite Male Singer/s?

Who is Your favorite Female Singer/s?

Who are Your favorite Bands/DJ’s?

What Song/s Would Like Played during the Good-Bye Circle/Good Byes?

Additional Song Requests:

MC INFORMATION

Wedding Date:

Venue:

Bride & Groom’s Names:

Best Man:

Maid of honour:

Groomsman:

Bridesmaid:

Groomsman:

Bridesmaid:

Groomsman:

Bridesmaid:

Pageboy:

Parents of the Bride:

Parents of the Groom:

Others:

FORMALITIES (tick all the formalities you would like to be included)

Formal Introduction of Bridal Party (beginning of reception)Entrance Song (optional) alternatively we can play the Bridal March or just some nice acoustic background musicCutting of the Cake:Speeches:Father of BrideFather of GroomBest ManGroomBride

Readings of (Telegrams) Words of Congratulations:

GroomsmenBest Man

Any notes, other special requirements, or formalities not covered in this form:

Some useful information…..

  • The final formalities at the end of the function include the throwing of the Garter and/or Bouquet, and perhaps a “goodbye circle”. Many wedding reception venues allow around 15 minutes for these formalities when they are working out the running order of the night.  We know from experience, however, that these formalities rarely take less than 25 minutes, and sometimes much longer if you have more than 100 guests.   We also find that many times, where there is a large number of guests, the crowd usually don’t stay in a circle for very long and end up scattered all around.  It can get very messy with large weddings. If you are keen to have the “goodbye circle”, it’s a good idea to allow a more realistic 25-30 minutes, which means you will have to get ready a little earlier.
  • If you have more than 100 guests, you may wish to consider the following alternatives to the “goodbye circle”
  1. Instead of a circle, we can ask your guests to form a “guard of honour” from the dance floor area to the door, or even right out to the waiting car, with your Bridal Party and family up at the door or car, so they can be the last to say goodbye to you. A guard of honour looks like a straight line, and your guests can also raise their hands to make it look like a tunnel….this looks great in photos and also is more likely to “keep its shape” with a lot of guests, than a circle.  However, it will depend on the size and shape of the function room etc…
  2. As you walk around to greet each table during the course of the night, take the time to thank the guests for coming and explain you won’t be having a “goodbye circle” as it takes too long, then you can keep the dancing going until about 10 minutes before the end of the function, at which time you can do the throwing of the Garter and/or Bouquet, then take each other’s hand and make a run for the door as we all clap and cheer you on (another alternative is the Groom could sweep the Bride up and carry her).
  3. Another option is to say your “Thank you and Goodbye” to the guests at the tables as above, but at the end of the night, have a small circle in the centre of the dance floor, just for the Bridal Party and immediate family. This will allow you to publicly thank your loved ones without taking up too much time doing the same for everyone there.  You can then make a grand exit as above … or even have your Bridal Party carry you both to the waiting car!! For this and the throwing of the Garter/Bouquet, you should allow at least 15-20 minutes.